Youth Camp ‘25

OKAG Network Churches will receive an email from Oklahoma Assemblies of God with the CAMP ACCESS CODE to register for camp before Brushfire Registration is live. Non-OKAG church will be able to register for camp without an access code on January 31, 2025.

• Find the link to register your group for camp at okag.org/youthcamp or okag.org/kidscamp.
• Select the number of Male and Female Campers and the number of Male and Female Staff you are bringing to camp.No names will be required at this time.
• Follow Brushfire’s prompts to create a group.  Remember to record the password to manage your group.  This will be important to keeping up with the progress of your staff’ registration.
• Follow Brushfire’s prompts to pay your deposits for campers ($30) and the full amount for each staff ($60).
• Staff spots are non-transferable and non-refundable.
• Payment can be made with a credit card, or you can select to pay with a check. To pay with a check, mail check to OYM Camps or OCM Camps PO Box 13179, Oklahoma City, Ok 73131.  Checks must be received by January 15, 2025. If you select to pay with a check, this locks in the method of payment and cannot be changed.
• The remaining balance for camp may be paid at any time up until Camp Check-in. All balances must be paid in full at Camp Check-in.
• Watch the Registration Tutorial Video

Step 1: Complete Digital Staff Application

Fill out the Camp Staff Application online.

Step 2: Submit Background Check

Complete your background check through Ministry Safe (emailed directly from Ministry Safe, due by May 1).

Step 3: Finish Sexual Abuse Awareness Training

Complete the Sexual Abuse Awareness Training through Ministry Safe with OKAG (emailed directly from Ministry Safe, due by May 1).

Step 4: Submit References

Confirm that your pastoral and character references have been submitted (due by May 1).

Decide who your staff are, gather their legal name and email address.

Enter Staff names in Brushfire during the 2-week window. If names are not entered during this time frame, you will need to email your staff applicants names and email addresses to the appropriate email, or they WILL NOT be cleared in time for camp. Youth Camp: youth@okag.org or I Camp, Kids Camp, Little Radicals:  kids@okag.org

After their information is entered in Brushfire each staff will automatically receive a Staff Application. Character and Pastor References can be sent by the staff applicant or the group coordinator, however it is the responsibility of the coordinator to ensure these forms are completed for each staff.

Character References cannot be filled out by any relation or spouse.

Pastor References need to be filled out by a senior pastor and cannot be filled out by any relative. In this case, please contact the section’s Presbyter.

Ministry Safe Training and Background Check links will not be sent until the Staff Application has been completed.

After a staff member’s name and email are entered in Brushfire, any changes in personnel will require the purchase of a new staff spot.  NO STAFF APPLICATIONS WILL BE ACCEPTED THE WEEK PRIOR TO THE CAMP YOU ARE ATTENDING.

Staff attending camp with your group will be required to have these documents on file before they are allowed to stay at camp:

• Staff Application (A Medical Form is part of this application.)
• Pastor Reference
• Character Reference
• Ministry Safe Background Check*
• Ministry Safe Training Certificate**

*All Background Checks must be run through OKAG account with Ministry Safe.  If a staff member has had a background check for OKAG from 2024, we will not ask for a new one. We cannot accept a background check from another organization.

**This Certification must be achieved through OKAG Ministry Safe Account. We cannot accept another organization’s certificate.

At any point during the pre-camp process, a one-time $20 late fee will be added to each staff applicant if a deadline has been missed on any staff requirements.
 

Brushfire is now integrated with our Staff Application process! This means you will be able see when your staff has completed their Staff Application.

It is vital that you record your Brushfire group password to manage your account. Ministry Safe Training and Background Check info will not be linked through the Brushfire software. Each staff member will be sent the appropriate links when the Staff Application is completed. Check with your staff to track their progress with Ministry Safe Training and Background Checks, as well as their Character and Pastor References.

All forms are digital. There are no paper forms

At the same time that you add staff information in Brushfire, you may go into your group in Brushfire and add your camper’s names.

These are NOT linked to a Medical Form as the Staff spots are and may be changed as your group changes.  You may change them up until camp. We will use your Brushfire roster to compare names of the Medical Forms.

The Camp Coordinator is responsible for finding the link in the confirmation email and making it available to parents.

We recommend that you have your parents complete the Medical Form two weeks before camp, if possible. We understand that last-minute substitutions may happen, and when they do, please have the parent complete the Medical Form as soon as possible. We also recommend that you ask your parents to forward their confirmation email to you so you can know that the Medical Form is complete.