Youth Fest ‘26

1. Log in to your Coordinator Portal (link listed below). If you do not already have an account, you will need to create one before continuing.
2. Once logged in, Select "Add Event" under "Group Hold Events". 
3. Use the Select Session dropdown menu to choose which event you will be attending.
4.  Under Select Program, choose the appropriate category for the individuals you are adding (Male Campers, Female Campers, Male Volunteers, or Female Volunteers). 
5. In the # of Holds field, enter the total number of spots you need for the category you selected.
6. IMPORTANT: Be sure to check the “Paying in Full” checkbox.
7. Select the appropriate Contact from the dropdown menu and click Save/Next to continue.
8. Repeat this process for each category of campers and volunteers you are bringing. For example, if your group includes both male and female students as well as volunteers, you will need to create a hold for each applicable category.

Group Coordinator Portal

Step 1 – Submit a Volunteer Staff Application

• Visit this link: Staff Volunteer Application 
• Create a new account if you do not already have one. If you aren’t sure if you have one or not, email youth@okag.org and we’ll help you out!
• Follow the prompts to complete the Volunteer Staff Application.
• Provide the names and emails of the character and pastor references. *Pastor References must be filled out by your lead pastor. (The system will not allow you to finish your application without entering your references.)
• Campwise will send you an email the following morning if your Staff Application was properly submitted. If you did not receive an email, then your Staff Application is missing some items. Review your Staff App carefully before submitting.
• Please note that ALL staff and camper requirements, including Medical Forms, References, and Staff Applications, MUST be submitted at least 72 hours prior to the camp the camper/volunteer is attending. If the requirements are not submitted, the student/volunteer will not be allowed to attend camp.

Step 2 – Join Your Group + Medical Form 

• After completing Step 1, visit this link to officially be added to your group: Medical Form Portal
• Log in using your Campwise login information.
• Enter the group code given to you by your group coordinator. iv. Add yourself to your specific group. 
• Complete the medical form.
• Please note that ALL staff and camper requirements, including Medical Forms, References, and Staff Applications, MUST be submitted at least 72 hours prior to the camp the camper/volunteer is attending. If the requirements are not submitted, the student/volunteer will not be allowed to attend camp. 

Step 3 – Ministry Safe Requirements 

• After completing the steps above, volunteer staff members will receive two separate emails from Ministry Safe to complete a background check and Sexual Abuse Awareness Training.
• These certifications are valid for two years. Depending on when they were last completed, both emails may or may not be received.
• Ministry Safe links are processed individually through the OKAG Network team, so delivery times may vary.

Step 1 – Parent Registration

• Send this link directly to your students’ parents along with your group code: Registration Portal
• Parents will create an account and follow the prompts. 
• Please do not create an account if you have already been given Campwise login credentials. 
• Here, they will add their children to your group using your group code. 
• Parents CANNOT register their child to your group without providing medical information.
• Because the medical form is part of the registration process, coordinators MUST NOT register their campers; it MUST be the parents.
• Please note that ALL staff and camper requirements, including Medical Forms, References, and Staff Applications, MUST be submitted at least 72 hours prior to the camp the camper/volunteer is attending. If the requirements are not submitted, the student/volunteer will not be allowed to attend camp.